Administrative Assistant

Global Service Centre (GSC) | 5 Days a Week Onsite | Warsaw, Poland
Keep our leaders moving. Keep our business connected.
At Maersk, we are transforming global trade while creating opportunities for our people to grow, develop, and make an impact. Our Warsaw Global Service Centre is home to thousands of talented colleagues supporting customers and operations across the globe.
We are looking for a highly organised, proactive, and service-oriented Administrative Assistant to support the day-to-day administrative needs of our site leadership team and help ensure the smooth operation of our Warsaw office.
If you thrive in a fast-paced environment, enjoy coordinating multiple priorities, and take pride in providing exceptional support, we'd love to hear from you.
What you'll be doing
In this role, you will provide administrative and coordination support across a broad range of activities, including:
Managing calendars, meetings, and leadership scheduling requirements
Supporting domestic and international travel arrangements, including visa coordination where required
Processing expenses, invoices, and travel settlements
Coordinating meeting rooms, events, workshops, and off-site activities
Supporting visiting executives by organising travel logistics, facilities, and meeting arrangements
Building strong relationships with leaders, colleagues, vendors, facilities teams, and IT support functions
Ensuring administrative requests are handled efficiently and professionally
Helping maintain a seamless experience for employees, visitors, and stakeholders
The role exists to deliver efficient administrative support to site leadership whilst ensuring high standards of organisation, responsiveness, and professionalism.
What we're looking for
We're seeking someone who brings:
Excellent organisational and multitasking skills
Strong communication and interpersonal skills
A proactive and solution-oriented approach
Confidence working with senior stakeholders and leadership teams
High attention to detail and the ability to manage confidential information
Strong Microsoft Office skills
Experience coordinating travel, meetings, events, or administrative activities
Category B Driving Licence (required)
Fluent English and Polish
Our ideal colleague
You are someone who:
Enjoys helping others succeed
Remains calm under pressure
Builds trusted relationships across teams
Takes ownership and follows through on commitments
Balances flexibility with strong attention to detail
The role particularly values:
Trust
Collaboration
Efficiency
Flexibility
Strong interpersonal skills
Why join the Warsaw GSC?
The Warsaw Global Service Centre is one of Maersk's largest and most dynamic hubs, bringing together diverse teams from across the business. You'll have the opportunity to collaborate with senior leaders, contribute to important initiatives, and build valuable experience within a truly global organisation.
At Maersk, we are committed to developing our people and creating opportunities for internal mobility and career growth.

Internal Applicants Encouraged
As part of our commitment to career development and internal mobility, we encourage colleagues across Maersk and the A.P. Moller Group to apply and explore this opportunity.
Location: Warsaw GSC, PolandJob Level: JL2Employment Type: Full-timeWorking Pattern: Office-based 5 days a week
Interested? Apply today and become an important part of the team that helps keep our Warsaw GSC running at its best.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
 
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  accommodationrequests@maersk.com.