Executive Assistance, AI Office

Salary Range:
CHF65,870.00 - CHF122,330.00 
Job Description Summary
#LI-Hybrid Location: Basel, Switzerland Relocation Support: This role is based in Basel, Switzerland. Novartis is unable to offer relocation support: please only apply if accessible. Step into a role where your organizational excellence and proactive mindset will directly support strategic leadership across international teams. As Executive Assistant to the International AI Office Head, you’ll be at the heart of global initiatives, ensuring seamless operations and enabling high-impact decision-making. This is more than an administrative position—it’s a chance to shape how Novartis delivers innovation and collaboration across borders. 
Job Description
Key Responsibilities 
Provide executive-level administrative support to the International AI Head and team 
Coordinate complex scheduling across global time zones for meetings and trainings 
Organize logistics for international business travel and submit expense reports 
Manage on-site, off-site, and virtual meetings with precision and discretion 
Lead administrative projects with defined scope, timelines, and deliverables 
Streamline and optimize administrative processes for improved team efficiency 
Act as liaison for departmental guidelines and services across internal teams 
Maintain confidentiality while handling sensitive information and communications 
Support cross-functional collaboration and contribute to special initiatives 
Model Novartis values through proactive ownership and operational excellence 
 
Essential Requirements 
 Proven ability to manage multiple priorities with efficiency and professionalism 
 Strong organizational skills and attention to detail in a fast-paced environment 
 Excellent verbal and written communication skills across diverse audiences 
 Demonstrated discretion in handling confidential and sensitive information 
 Bachelor’s degree or equivalent professional experience 
 Advanced proficiency in MS Word, Excel, and PowerPoint 
 Ability to work independently with minimal supervision 
 High tolerance for deadlines and conflicting priorities 
 
Desirable Requirements 
Experience supporting senior leadership in a global, matrixed organization 
Proven ability to manage cross-cultural interactions and foster inclusive collaboration 
 
Benefits & Rewards 
 
At Novartis, we’re committed to reimagining medicine together - and rewarding the people who make it happen. 
  
Expected Annual Base Salary Range for role: 65,870.00 - 122,330.00 CHF 
 
The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically. 
  
In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters. 
  
The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave. 
  
In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters. Long-term equity awards granted at group level may also be part of your package. Further details will be provided during the application process.  
 
Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics. 
  
Read our brochure to learn more about our global total rewards offering: 
  
https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf 
  
Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process. 
 
Commitment to Diversity and Inclusion  
Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve. 
 
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture 
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards  
 
 
 
Skills Desired
Adaptability, Communication, Customer Service, Diversity Management, Knowledge Management, Organizational Knowledge, Scheduling, Time Management, Verbal Communications, Workplace Organization, Written Communication